Daily Priorities
Know what needs your attention today.
What can AI take off your plate?
I help service businesses and small agencies reduce repetitive admin, organise their work and make better use of AI and the tools they already have.
Projects & Tasks
Stay on top of work without chasing everything manually.
Leads & Enquiries
Capture, prioritise and follow up opportunities.
Not seeing your problem here? These are just starting points. The AI Workflow Session is about finding the right opportunity in your business.
Lots of AI tools.
Not sure where to start?
Work out what’s useful for your business, what you already have, and one practical place to begin.
Get in touchStart with an email enquiry. Sending an email does not confirm a booking.
01 Where is work getting stuck?
You may already have most of what you need.
Many teams have already automated a few tasks, tried an AI tool or invested in software they are not using fully. We begin with how the work happens now: your team, the tools already in place and where things keep getting stuck.
Before you buy another tool, bring the problem.
AI Workflow SessionDoes this sound familiar?
- 01
Enquiries arriving in several places
- 02
Information requested repeatedly by hand
- 03
Follow-ups relying on memory
- 04
Software the team has but is not using fully
- 05
An automation or AI experiment that did not work
02 Published case study · Client anonymised
Up to 50% less admin time No more constant checking across sources Faster more consistent lead handling
Results from one anonymised client workflow. “Up to 50%” applies to this workflow and is not a general guarantee.
From scattered enquiries to one clear intake process.
Enquiries from multiple email inboxes and website forms were brought into one clear intake process, with automatic categorisation and a one-click refresh. Review, relationship-based follow-up and decisions about priority, fit and next steps stayed human.
Read the full case studyClient workflow outcome
Lead Intake Workflow Automation
From scattered enquiries to one clear intake process.
A fragmented lead intake workflow was centralised so enquiries could be captured more consistently, categorised automatically, and managed through a one-click refresh process.
At a glance
- Client sector: Service-based business (anonymised)
- Up to 50% less admin
- Multiple lead sources consolidated
- Central workflow created
- One-click dashboard refresh
The challenge
Leads were arriving through multiple email inboxes and website forms, with staff having to check several sources and manually sort enquiries.
Before and after snapshot
- Before
- Leads were spread across different inboxes and website submissions, creating fragmented checking and manual follow-up.
- After
- A single streamlined process reduced checking time and improved consistency in how new enquiries were handled.
Bring one live workflow
Enquire about an AI Workflow SessionUse the session to decide the right next step before you buy, build or automate more.
The person behind JA Media AI
Hello, I’m Jane. Let’s make the work easier.
More than 20 years across media, marketing, websites and content. Today, I help businesses untangle the work behind the scenes.
Meet the person behind JA Media AITestimonials
What it’s like working with Jane.
Feedback from website projects and agency partnerships.
Website engagement
“If you’re looking for someone who does so much more than a website, Jane is YOUR person. Jane delivers quality, professionalism and has unique eye for detail that comes from care and a passion for understanding YOUR needs.”
Work with agency clients
“Jane is a numbers person... and what makes her extra special is that she is a real person. She has compassion for our clients, she understands the stress some businesses are under and just wants to help them stay on top of things and ultimately grow their business.”
03What JA Media AI does
Start with the work that keeps slowing you down.
Enough to change the work. No more than it needs.
Recommended first step
AI Workflow Session
One bottleneck. A clearer next step. Bring one operational bottleneck or proposed AI use.
Leave with one clear decision and an action plan with your next three steps.
Includes a short pre-session questionnaire, a 60-minute online session and a 30-minute follow-up call to discuss your action plan.
Advice and planning only. Implementation not included.Enquire about an AI Workflow SessionSmall Business Workflow Reset
A focused, hands-on block for one recurring operational bottleneck. We work with your existing team, tools and processes to clear an agreed part of the backlog, understand why it keeps returning and leave behind a simpler workflow with a clear owner.
Scoped as a fixed-fee engagement after an initial conversation or AI Workflow Session. The scope and price are agreed before work begins.Practical setup and training
Practical AI training tailored to your team and the tools you already use, with particular expertise in ChatGPT Business and Codex. This can include client-owned workspaces, safe-use boundaries, prompt libraries, documentation and hands-on training. Scoped separately once the workflow and need are clear.
04Workflow first
How I work
Understand the bottleneck
Look at the recurring work, where it gets stuck and what the team is already doing to keep it moving.
Simplify before adding
Remove avoidable steps, clarify ownership and get more from the existing setup before introducing another tool.
Choose the lightest useful response
Improve the current system, change the process, add simpler automation or targeted AI, keep the work human, or wait.
Leave the client in control
Where implementation is agreed, build in the client’s environment where practical, document what matters and hand the work back with a clear owner.
That works.
Built to hand overUseful means you can
Useful means you can
keep using it.
Training, documentation and handover are part of the work. Accounts should belong to the client wherever possible, and the people using the result should understand what it does, where human judgement remains essential and how it can evolve.
- Direct senior involvement
- Human approval where it matters
- Client-owned access wherever possible
- Clear documentation
- No unnecessary dependency
05For agency partners
A useful extra pair of hands.
You retain strategy, creative direction and the client relationship. JA Media AI can provide workflow diagnosis, practical implementation and training through referral or clearly scoped co-delivery. Where a workflow improvement needs a clearer website form, landing page or client-facing process, that can be scoped as related implementation work.
Discuss a pilot06About the studio
Small studio.
Human judgement.
Useful technology.
JA Media AI, by Jane Arandelovic, brings more than 20 years across media, marketing, websites and content, including senior agency and client-side experience. Jane connects how an organisation works behind the scenes with how it communicates and appears in the world.
Read Jane’s writing and experimentsA useful place to begin
Bring the bottleneck.
Email me what you’d like help with and I’ll be in touch.
AI Workflow Session
Contact Jane
Email usOpens your email app. You can also copy the address into your preferred email service.
Acknowledgement of Country
Our studio is based on Dharawal Country. We acknowledge the Dharawal people as the Traditional Custodians of this land, recognise their continuing connection to Country, and pay our respects to Elders past and present.